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Please read carefully, complete the
registration form sign and submit. If you have any questions, contact
your ICCP Program Director for clarification. This is a legal and
binding agreement.
Terms and Conditions
These terms and conditions are designed to be fair to
the international participant, the camp and to clarify the
responsibilities of the camp, the participant and ICCP. Acceptance
(verbal or written) of a staff person under the ICCP program shall
constitute de facto agreement to these terms and conditions by the
camp.
ARRIVAL & ORIENTATION INFORMATION:
International participants will arrive to one of three
(3) orientation sites (New York, Chicago, Los Angeles) prior to
arrival to camp. ICCP will meet participants at the arrival airport
and transport them to the orientation site. Participants will travel
to camp immediately following the end of orientation. Camp Directors
are responsible for one-way domestic travel to camp. ICCP will relay
travel instructions and transportation tickets provided by camp
director to participants. Those who wish to delay a participant’s
departure from orientation or arrival at camp must assume full
financial responsibility for the participant’s room and board during
the interim. ICCP staff must be informed of such arrangements at the
time of placement.
Orientation Sites and Dates:
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NEW YORK CITY |
CHICAGO |
LOS ANGELES |
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May 9-10 |
May 30-31 |
May 30-31 |
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May 16-17 |
June 6-7 |
June 6-7 |
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May 23-24 |
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May 30-31 |
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June 6-7 |
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June 8-9 |
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June 13-14 |
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June 20-21 |
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June 22-23 |
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ICCP (Program Sponsor) will:
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Provide promotional materials to recruiters and
applicants |
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Initiate and monitor the placement process of
applicants |
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Determine final selection of applicants |
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Process visa application forms for participants
and forward them to recruiters |
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Provide up to 4 months of accident/illness
insurance for participants which meets U.S. government mandated
standard |
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Provide an orientation for participants in the
U.S. or in the home country |
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Greet participants upon arrival at designated
airport if travel information is provided in advance |
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Provide assistance with domestic travel
arrangements for those attending orientation in the U.S. |
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Provide 24 hour assistance and support services
to recruiters, camps and participants, as needed |
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Maintain compliance with U.S. government J-1
visa regulations |
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Conduct evaluations and share results with
recruiters |
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Maintain a problem case file and forward to
recruiter |
The U.S. Camp (Employer) will:
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Provide the participant with an employment
contract prior to arrival to camp outlining rules, regulations,
and the participant’s job responsibilities |
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Provide participant with a position that
matches the position arranged with ICCP |
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Pay ICCP a program fee for each international
participant |
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Assume financial responsibility if a
participant (due to travel or other circumstances) is required to
stay longer at the ICCP orientation site |
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Pay cost of one-way domestic transportation to
camp from selected Orientation site /airport or city |
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Notify ICCP of participant arrival to camp
within 5 days of arrival |
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Provide staff training covering camp rules,
policies and on-going supervision |
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Notify ICCP immediately if a problem arises
with a participant, providing written documentation of incidents
or warnings given to participant prior to termination |
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Provide a participant with a minimum of 24
hours off each week (of which at least 12 hours must be
continuous) and with assistance with transportation off campsite
on days and evenings off. Support staff may not work more than 10
consecutive hours per day |
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Pay stipend, as determined by ICCP, to the
participant for ten weeks of work (including staff training) or to
the end of camp which ever comes first.
NOTES: (No FICA or FUTA can be deducted from this amount as J-1
participants are exempt).
-The Stipend is the minimum net amount to be given
to participants. Check with your State Labor Board to be sure that
these amounts comply with the state minimum wage laws.
-The standard resident camp season is ten weeks (70 days) and the
standard day camp season is eleven 5-day weeks (77 days), plus one
week of staff training. The Stipend amount is based on these
standard seasons (no pro-ration of the ICCP fee or stipend will be
given if camp contracts a participant for less than the standard
ten weeks).
-For work beyond the ten weeks camps must pay ICCP participant the
same wage that an American counselor would earn (some camps may
have a longer summer season)
-The fee to ICCP and the Stipend to staff are calculated from the
day after the staff member arrives at camp, including the staff
training; however, if a participant arrives earlier than the staff
orientation for a certification-training course sponsored by the
camp, their ten week contract will be effective on the first day
of the camp’s general staff orientation
-Full payment of stipend MUST be made to participant before
participant leaves camp. |
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Provide general liability insurance |
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Provide room & board or arrange home stay/host
family (if a day camp) for duration of program |
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Conduct evaluations and submit to ICCP |
The Applicant (Participant) will:
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Provide accurate and complete application
information |
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Accept the placement arrangements made by ICCP |
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Promptly inform ICCP recruiters of
cancellations, changes in application information or participant
plans |
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Accept and abide by all the regulations of the
Exchange Visitor Visa (as explained in participant handbook) and
return home prior to the expiration date on the visa |
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Comply with all camp rules, policies,
regulations and performance standards |
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Be responsible for own expenses related to food
and lodging if arriving to U.S. prior to the arrival date assigned
by ICCP |
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Notify ICCP of arrival to camp within 5 days
and of whereabouts when not on camp premises |
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ICCP participant commits to a minimum of 10
weeks work (including camp training) or to the end of camp which
ever comes first to be eligible for stipend (determined by ICCP)
which is paid directly to participant by the camp (NOTE: some
camps may have a longer summer season) |
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Contact ICCP immediately concerning a serious
camp problem, after first consulting with the camp director |
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Be responsible for own expenses related to all
travel from camp at the end of the camp work assignment, and for
all other personal expenses incurred from end of camp until return
home |
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In the event of early departure from the camp
by an International staff person without proper notification,
consultation and approval by ICCP, that person will reimburse ICCP
for a pro rate amount of the ICCP service fee to be refunded to
the camp |
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Be responsible for all expenses (food, lodging,
travel) if employment is terminated by camp or if participant
leaves camp before the end of the season until placed at another
camp if it is so determined by ICCP staff
ICCP may terminate this contract and send a participant home at
the participant’s expense in the event participant does not comply
with the above terms |
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Direct Placement / Returning Staff Program |
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ICCP (Program Sponsor) will:
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Send a DS-2019 visa sponsorship form, SEVIS fee
receipt and supporting documentation directly to the applicant via
express mail. |
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Provide continued support throughout the
program. |
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Provide 12 weeks of sickness and accident
Insurance Extendable to 16 weeks upon request. |
The U.S. Camp (Employer) will:
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Arrange for a face to face interview with the
participant. |
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Provide the participant with a contract and
information prior to arrival to the site, outlining rules,
regulations and job responsibilities. |
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Provide staff training covering site rules,
policies and on-going supervision. |
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Pay ICCP a program fee of $550 for each
international participant. |
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Negotiate salary directly with the participant.
No FICAA or FUTA can be deducted from this amount, as J-1
participants are exempt. |
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Make transportation arrangements directly with
the participant. |
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Notify ICCP of the participant’s arrival to
camp within 10 days for visa validation. |
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NOTE: There is a $75 fee to replace lost or
stolen DS-2019 forms and SEVIS fee receipts. |
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Provide general liability insurance. |
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Provide room & board or arrange home stay/host
family (if a day camp). |
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Ensure that international staff have at least
24 hours off per week (of which at least 10 hours must be
continuous). |
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Assist international staff with transportation
out of camp on days and evenings off. |
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Comply with Federal, State and Local
regulations regarding payroll, insurance and background checks. |
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Notify ICCP in writing within 15 days of visa
denial or cancellation to be eligible for a $200 refund. |
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Consult with ICCP before early termination of
an international staff. |
Applicant will:
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Accept the placement arrangement made by the
employer |
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Carry out the responsibilities to his/her best
ability |
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Negotiate salary and transportation directly
with the employer |
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Be financially responsible for all personal or
incidental expenses before, during and after commitment |
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Accept the terms of the Exchange Visitor Visa:
to work only at the designated site and return home before the
expiration date of the visa |
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Maintain sickness and accident insurance
meeting U.S. government regulations for the entire stay in the
U.S. |
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Notify ICCP of arrival to camp within 10 days.
Failure to do so will invalidate the J-1 visa |
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Keep ICCP updated of whereabouts during travel
time |
ICCP (Program Sponsor) will:
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Send a DS-2019 visa sponsorship form, SEVIS fee
receipt and supporting documentation directly to the applicant via
express mail. |
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Provide continued support throughout the
program. |
The U.S. Host site will:
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Take full responsibility for the applicant’s
placement and performance, and assure that the candidate meets all
requirements for the applicant’s placement. |
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Pay the International YMCA the full application
fee, which covers: SEVIS fee, DS-2019 form and Express Mailing
fee. |
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Pay the International YMCA Branch for sickness
and accident insurance coverage for the participant for the
duration of the training program. |
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Assure the package containing the DS-2019 form
and other documents is deliverable to the address provided on the
application. If the package containing the DS-2019 form and
documents is undeliverable to the address provided on the
application, the host site will have to pay another courier fee to
resend the package. |
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Supply the International YMCA with a copy of
the training plan signed by the trainee and to consult with the
International YMCA before any alterations are made to the approved
training program. |
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Ensure continuous supervision of the trainee
and to complete with the trainee, all evaluation forms sent by
International YMCA Branch. |
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Guarantee sufficient equipment, facilities, and
guidance of trained personnel to provide the specified training. |
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Understand and accept that the trainee is here
for training in the skills and knowledge needed to perform the
particular task in the home country, not to be trained for
employment in the United States. |
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Notify ICCP of arrival to camp within 10 days.
Failure to do so will invalidate the J-1 visa
Guarantee trainees will not be in positions that would otherwise
be filled by U.S. residents as full or part-time employees. |
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Accept the terms of the J-1 visa:
representatives of the host site may not in any way assist the
trainee to extend his/her stay or remain in the United States
after the expiration date of the training visa. |
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Understand that the sponsor of the training
program is the International YMCA and any problems, changes and
pertinent information must be reported directly to International
YMCA including exact arrival, departure, and travel dates. |
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Be responsible for arrival orientation. |
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Notify the trainee of expenses covered by the
host site. |
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Clearly specify those expenses for which the
trainee is personally responsible. The expenses for room, board,
transportation and fees paid to International YMCA must be
considered. |
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Understand that the International YMCA is the
sponsor of the training program and as such it is responsible for
monitoring compliance with J-1 visa regulations, the training
plan, and the YMCA policies. The training plan cannot be modified
without the approval of the International YMCA. The International
YMCA may require modification of the training plan or terminate
visa sponsorship if Branch staff determines the J-1 visa
regulations, the training plan, or the YMCA policies are not being
followed. |
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To adhere to all Federal, State, and Local
regulations regarding payroll taxes, insurance, and background
screening. |
Applicant will:
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Participate in all aspects of the training
program, including orientation and evaluations. |
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Accept placement arrangements made by the host
site and to carry out responsibilities to the best of his/her
ability. |
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Follow all rules and regulations of the
training facility and to report any problems to his/her immediate
supervisor and to the International YMCA/ICCP. |
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Read and agree to the Training Plan developed
by the host site and approved by ICCP. |
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Accept the terms of the Exchange Visitor Visa:
to train only at the designated site, to leave the USA before the
expiration date of the DS-2019 plus 30 days post program travel
period (If program is successfully completed) and to not train
outside of the activities specified in the training plan. |
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Report your residential US address to the YMCA
International Branch within 10 days of any move. |
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Notify ICCP of arrival to camp within 10 days.
Failure to do so will invalidate the J-1 visa |
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Follow and obey all laws of the United States. |
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Understand that the International YMCA Branch
is the sponsor of the training program and the trainee is
responsible for reporting to us any problems in a timely manner.
Should the trainee leave the program early, the trainee must
notify the International YMCA Branch. |
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Understand that the International YMCA as the
program sponsor is responsible for monitoring compliance with J-1
Visa regulations, the training plan and YMCA policies. The
training plan cannot be modified without International YMCA / ICCP
approval. The International YMCA may require modification of the
training plan or terminate visa sponsorship if Branch staff
determines the J-1 visa regulations, the training plan, or the
YMCA policies are not being followed. |
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Provide evidence of possession of round trip
transportation to and from the United States, or sufficient funds
to purchase return trip upon entry into the United States. |
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Understand that the intent of the training
program is to gain skills to be used in the home country. Any
attempt to remain in the United States after the end dates of the
training program may be viewed as misuse of the program, and visa
sponsorship by the International YMCA Branch may be terminated. |
| Job Category |
Camp Pays Participant
(includes salary and Flight refund) |
Camp Pays ICCP |
TOTAL
(Does not include:
One-way domestic
transport from Orien-
tation to host site) |
| Camp Counselor |
$1200 |
$950 |
$2150 |
Support Staff /
Special Needs Counselor |
$1400 |
$950 |
$2350 |
REFUND POLICY (Camp will receive
a full refund for participants that cancel from the program. Camps
that terminate participants should notify ICCP Immediately and should
pay the participant a pro rated amount for salary. ICCP will then
consider a prorated refund of the ICCP fee.)
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Direct Placement / Returning Staff Program |
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Camp Pays
ICCP
(Includes DS-2019 sponsorship, ICCP
Fees, Insurance, SEVIS Fee, Express Mailing) |
Camp Pays Participant |
| Fee: |
$550 |
Negotiable Guideline: Pay should be equivalent
to a U.S. staff person performing the same job, but also taking
their Travel expenses into consideration. |
REFUND POLICY (Camp must notify
ICCP in writing of any participant cancellations within 15 days of the
DS-2019 start date to be eligible for a $200 refund.)
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Camp Pays ICCP
(Includes DS-2019 sponsorship, ICCP
Fees, SEVIS Fee, express mailing) |
Camp Pays Participant |
| 3 – 6 Months |
$765 |
Negotiable
Guideline: Pay should reasonably cover living expenses for
training period. |
| 6 – 12 Months |
$815 |
Negotiable
Guideline: Pay should reasonably cover living expenses for
training period. |
| 12 – 18 Months |
$865 |
Negotiable
Guideline: Pay should reasonably cover living expenses for
training period. |
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Additional Costs |
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Insurance
at $10.75
per week |
Varies |
| Extension
of training plan |
$250 (up to maximum of 18
months/78 weeks)
Plus Insurance at $10.75 per week |
REFUND POLICY (ICCP will refund
all of the accident/illness insurance and $300 of the program fee to
host site upon receipt of written notice within 15 days of visa start
date of visa denial, cancellation. Camps that terminate participants
or if participants leave the program early should notify ICCP
immediately in writing and should pay the participant a pro rated
amount for salary. ICCP will then consider a prorated insurance
refund, calculated using the remaining number of weeks on the training
plan.)
DS-2019 FORM/SEVIS Fee Receipt Replacement ALL PROGRAMS
DS-2019 forms can be re-issued under all of our programs for a fee of
$75.
Proof of Participation letter
Proof of participation letters for any program requested by former
participants $100 (non-refundable).
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